§ 2-436. Claims against City.

(a)

Payment of claims. In addition to, and in lieu of the other methods provided by statute for the payment of claims against the City, financial claims against the City for budgeted items may be paid from the City Treasury by the City Clerk-Treasurer after the City Clerk-Treasurer shall have audited and approved each such claim as a proper charge against the Treasury and shall have endorsed his approval thereon, after having determined that the following conditions have been complied with:

(1)

That funds are available therefor, pursuant to the budget approved by the Common Council;

(2)

That the item or service covered by such claim has been duly authorized by the proper official, department head, or board or commission;

(3)

That the item or service has been actually supplied or rendered in conformity with such authorization;

(4)

That the claim is just and valid, pursuant to law. The City Clerk-Treasurer may require the submission of such proof and evidence to support the foregoing as in his discretion he may deem necessary.

The City Clerk-Treasurer shall provide the Common Council with a schedule of claims that were paid.

(b)

Finance Committee. Finance Committee to audit accounts in the following manner:

(1)

No account or demand against the City for a nonbudgeted item shall be paid until it has been passed upon by the Finance Committee and an order drawn on the City Clerk-Treasurer therefor. Every such account shall be itemized and certified as provided in Subsection (a) of this section.

(2)

After auditing, the Finance Committee shall cause to be endorsed by the City Clerk-Treasurer, on each account for a non-budgeted item, the words "allowed" or "disallowed", as the fact is, adding the amount allowed or specifying the items or parts of items disallowed. If the Common Council shall approve the same, it shall direct the City Clerk-Treasurer to issue a City order for the amount of the claim approved. All money paid out of the City treasury shall be paid upon an order signed by the Mayor and counter signed by the City Clerk-Treasurer. The minutes of the proceedings of the Common Council or a statement attached thereto, shall show to whom, and for what purpose, every such account was allowed and the amount.

(Code 1991, § 3-1-8)